Today, I’m seriously considering deleting a link to my work email from my iPhone. The reason being that it causes me undo stress to see emails when I’m away from my desk.
Here are 10 reasons why you should delete a link to your work email from your phone:
1.) you usually need to look up some information before you can respond to the email. More than likely, your not able to look up that info. (file/folder/article/meeting minutes) on your phone.
2.) most people that need to access you urgently will call you. If they aren’t calling, it’s not that urgent.
3.) it doesn’t look professional when your email response is signed “Sent from my iPhone” or “sent from my Android”.
4.) the reason you are away from your laptop / desktop is usually because you are in a meeting, doing another task, or off the clock (at lunch, at home, or sleeping). Looking at emails on your phone during any of these indicated times is inappropriate, focus on the task at hand!
5.) Does your phone ping every time you get a new email? It’s bad enough when your laptop notifies you of new emails, but do you need your personal phone also buzzing and pinging away? Nope, that’s sensory overload.
6.) you should have designated times during the day that you check your work email. Having direct access through your phone may hinder work. You will be reactive (based on what the emails ask you to do) at work and not very productive (stick to a list of must-do tasks).
7.) you won’t catch yourself guiltily opening emails on your days off. Honey, your not getting paid for responding to these emails, so stop doing it!
8.) usually can’t attach documents to emails through email (I can’t through my iPhone anyway!).
9.) when you stop checking email all the time, people will stop assuming that you will respond back right away. Assert your right to respond back in your own (yet still appropriate) timeframe.
10.) less stress! Most of the time work emails are about troubleshooting a problem, you don’t want point and click access to problems all the time. Delete that email app to your work email. Do it now!
My advise: use your smart phone as a leisure tool that helps you get some real world tasks done from time to time, but don’t taint it by linking your work email to it.